DEVELOPMENT

Grants for National Federation & Continental Confederation Operational Structure

Download


Programme Guidelines

Objectives
Offer assistance to a National Federation or a Continental Confederation in order to strengthen their operational structure, with the purpose to enhance the overall level of efficiency and organisation of the respective sport/ management structure.

Beneficiaries
Each National Federation or Continental Confederation is eligible to beneficiate from this support grant. Nevertheless, priority will be given to whichever applicant can demonstrate that the basic structure of the organisation is weak but has a clear potential for development.

Description
This programme offers, to a National Federation or a Continental Confederation, a support to be used for the improvement of the operational structure of their organisation.
The grants allocated to the context of this programme can be used to cover the costs/expenses related to the following items:

  • Recruitment of qualified staff, even for temporary periods or specific projects;
  • Fruition of services provided by external entities,such as specialised companies or freelance professionals;
  • Purchase of software and/or hard ware material and equipment;
  • Rental of office spaces; and
  • Purchase or rental of machineries to be used for sport, transportation, production purposes, etc.

Application Procedure
Each National Federation, with the support of its Continental Confederation, or a Continental Confederation itself, can apply for a grant to the WBSC. This grant should be considered as a limited financial support for the improvement of the structure in place of the organisation itself.
In order to allow sufficient time for analysis, the official application form must be presented no later than 6 months prior to the start of the proposed project. The following information must be included on the application form:

  • Description of the current structure of the organisation, including names, positions and a duty distribution list;
  • Budgets of the previous and current years;
  • Description of the purpose(s) intended to be reached;
  • Name and contact of a liaison in charge of all the communication between the organisation and the WBSC; and
  • Detailed cost break down document including all items subject to be covered by the grant.

In case the National Federation or the Continental Confederation intends to suggest hiring a specific person, or freelancer, or company, the following information is also needed:

  • CV(Resume) and/or any other important information related to the above.

Analysis and Approval
The WBSC (with the support of the Continental Confederation, in case the request has been presented by a National Federation) will analyse the application and will inform the National Federation or the Continental Confederation within 60 days from the submission, on whether the above has been approved, denied or needs further analysis. In case of approval the WBSC will also inform the counterpart of the amount allocated.
Depending on the request, the WBSC may suggest, from time to time, alternative ways of reaching the purpose and possibly assist the National Federation or Continental Confederation, by allocating WBSC personnel for a restricted span of time, or by granting the use of software, machineries, equipment or intellectual properties of the WBSC itself.

Financial Conditions
The application must be complemented by a cost breakdown document, which must include all the items, and the respective requested amounts, relating to the following costs:

  • Salaries and expenses for the recruitment of specialised staff;
  • Fruition of services provided by external entities;
  • Purchase of software and/or hardware material and equipment;
  • Rental of office spaces;
  • Purchase or rental of vehicles or machinery (i.e.relatedto sport, transportation, etc.); and
  • Any other cost or expenses related to the request.

Follow-up and Control
During the programme, the National Federation or the Continental Confederation must maintain constant contact with the WBSC.

Intermediate Report
Depending on the duration of the project, the National Federation or the Continental Confederation will periodically report to the WBSC (and the Continental Confederation in case of a request granted to a National Federation) on the implementation of the programme including any problems, which may arise.

Final Report
At the conclusion of the project, the National Federation or the Continental Confederation must present, as soon as possible, the following documents to the WBSC (and the Continental Confederation in case of a request granted to a National Federation):

  • A detailed report with an evaluation, comments as well as all other pertinent information; and
  • A financial report form completed clearly and in detail, including an attached list of all the supporting payment receipts, duly itemized and translated into either English or Spanish, where necessary.

Payment Process

  • Advance payment (60%of budget) made with the approval letter of the preparation project; and
  • Balance payment (40% of budget) made upon receipt and acceptation of the final reports detailing the activities carried out and justifying the totality of the budget allocated to the organisation within the context of the plan as originally presented.