DEVELOPMENT

Support Grants for Baseball/Softball Academies and Playing Facilities

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Programme Guidelines

Objectives
Offer assistance or financial support to a Baseball and/or Softball academy or playing facility through its National Federation, with the support of the Continental Confederation, for the establishment of a new structure or the improvement of its current one, in order to be able to provide a higher quality service to the players involved.

Beneficiaries
Every Baseball, Softball and Baseball & Softball academy recognised/approved by the National Federation or playing facility of its own country may benefit from this support grant.

Description
This programme offers to a Baseball and/or Softball academy or playing facility, through its National Federation and with the support of the Continental Confederation, assistance for the establishment of a new structure or the improvement of its current one.
The grants allocated to the context of this programme can be used to finance the following activities:

  • Recruitment of qualified staff;
  • Purchase of software and/or hard ware material and office equipment;
  • Rental of office spaces;
  • Purchase or rental of vehicles or machinery (i.e.related to sport, transportation etc.);
  • Building of the necessary infrastructures even if not directly linked to the academy but retained of fundamental interest by the National Federation;
  • Project assistance and expertise for developing new facilities and maintenance;
  • Food, accommodation and transportation costs for athletes and staff;
  • Costs related to the purchase of technical equipment;
  • Illness and accident insurance for athletes and staff; and
  • School fees, tuition and books.

Application Procedure
Each National Federation can make one proposal per year, on behalf of a specific Baseball and/or Softball academy or playing facility of the same country, for a grant to the WBSC. This grant is a limited financial support for the establishment of a new structure or for the improvement of the existing one with the final goal to provide a higher quality service for the players they aim to develop.
The following information must be included on the application form:

  • Description of the current structure of the organisation, including names, positions and a duty distribution list;
  • List of the active players and their background in case the request is related to an academy;
  • Budgets of the previous and current years;
  • Description of the purpose(s) intended to be reached;
  • Name and contact of a liaison in charge of all the communication between the organisation and the WBSC; and
  • Detailed cost breakdown document including all items subject to be covered by the grant.

Analysis and Approval
The WBSC, with the support of the Continental Confederation, will analyse the action plan submitted and will inform the National Federation within 60 days from the submission, on whether the application has been approved, denied or needs further analysis. In case the WBSC officially approves the action plan and the budget to be allocated, this approval will be accompanied by an official contract, which should be signed by the NF and the legal representative of the academy or the playing facility chosen. The action plan may only commence when all the concerned parties (WBSC, NF, academy and/or playing facility owner), thus confirming their agreement upon the overall terms and conditions of the project, have signed the contract.

Depending on the application, the WBSC may opt for an alternative way of support, such as the provision of uniforms, equipment, experts, intellectual properties, machineries, etc.

Important: Any difference between the calculated budget and the amount allocated by the WBSC may be covered by eventual external assistance (Government, sponsors, Continental Confederation, etc.,).

Financial Conditions
The application must be complemented by a cost breakdown document, which must include all the items, and the respective requested amounts, such as:

  • Costs for the recruitment/salaries of qualified staff;
  • Purchase of software, hardware material and office equipment;
  • Rental of office spaces;
  • Purchase or rental of vehicles or machinery to be used for sport, transportation, and any other purpose retained positive for the everyday activity of the organisation, etc.;
  • Costs for food, accommodation and transportation of the athletes and staff;
  • Purchase of technical equipment;
  • Expenses sustained for illness and accident insurance for athletes and staff;
  • School fees, tuition and books; and
  • Expenses for external experts.

Follow-up and Control
During the programme, the National Federation must maintain constant contact with the liaison of the organisation.

Intermediate Report
Depending on the duration of the project, the academy and/ or the owner of the playing facility will periodically report to the WBSC, the National Federation and the Continental Confederation on the implementation of the programme including any problems, which may arise (injury, accident, administrative, financial, disciplinary and bureaucratic difficulties etc.).

Final Report
At the conclusion of the project, the National Federation, on behalf of the academy or the owner of the playing facility, must present the following documents to the WBSC and the Continental Confederation, as soon as possible:

  • A list of athletes who benefited from the academy programme;
  • A list of all the work done on the playing facility;
  • A detailed technical report duly drafted and signed by liaison, with an evaluation, comments as well as all other pertinent information (photographs, press clippings etc.); and
  • A financial report form, completed clearly and in detail,signed by the legal representative of the academy and/or owner of the playing facility, and accepted by its National Federation. The report must include an attached list of all the supporting payment receipts, duly itemised and translated into either English or Spanish, where necessary.

Payment Process

  • Advance payment (60% of budget) made with the approval letter of the project; and
  • Balance payment (40% of budget) made upon receipt and acceptation of the final reports detailing the activities carried out and justifying the totality of the budget allocated to the academy within the context of this preparation project.