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Support Grants for Teams

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Programme Guidelines

Objectives
To offer assistance to a National team and/or a specific aggregation created explicitly for precise purposes, through its National Federation and/or Continental Confederation, for preparation and participation in regional, continental or world level competitions.

Beneficiaries
A national team or a different aggregation must have the following profile before its inclusion in this programme can be considered:

  • A men’s or women’s national team which has participated in a Baseball World Cup and/or Softball World Championship within the previous three editions of the same age group;
  • A team recognized as having an international competitive level; and
  • A team with high level technical players created explicitly for precise purposes.

Description
This programme offers National Federations or Continental Confederation technical and financial assistance focused on the preparation of a team hoping to qualify for a Baseball or Softball World Cup or with the precise purpose of increasing the technical level of the players.
For the National Teams or a speci c aggregation created for precise purposes, the WBSC will offer limited nancial assistance towards the preparation and participation of the team in the following competitions:

  • Regional qualification tournaments;
  • Continental Championships (senior and junior);
  • Baseball World Cups/Softball World Championships; and
  • Other high level international competition deemed acceptable by the WBSC.

The National Federations or the Continental Confederations must propose the programmes to the WBSC. They should follow the rationale noted below and follow two separate candidature phases:

  • TwoYearPlan: Planning over a maximum of a two-year period of the major competitions in which the team expects to participate, as well as the preparation projects envisaged for each. Therefore, they will be able to give priority to the competitions that they consider the most important according to their objectives. The National Federation or the Continental Confederation will have the possibility to use the budget available for a limited number of competitions or focus on one single competition.
  • Preparation Project(s): The two-year plan can be composed of a number of preparation projects. For each competition identi ed within the National Federation’s or Continental Confederation’s two-year plan, a preparation project should be sent to WBSC. This plan must be approved by the WBSC. Each project can be composed of various separate activities.

The grants allocated through this programme can be used to nance the following activities:

  • Costs relating to the organisation of national/international or continental/ intercontinental training camps for the team preparing for a specific competition;
  • Coaching costs for the team;
  • Costs relating to the organisation of friendly matches that are useful to the team’s general training programme; and
  • Costs relating to the participation in competitions where the relevant International Federation and/or Continental organisation does not cover these.

The Continental Confederations will assist the WBSC in the analysis of the National Federation proposals, in offering technical advice and in the follow-up of the results of the teams included in this programme.

Application Procedure for National Federations
Each National Federation can make to the WBSC and its Continental Confederation a proposal for a grant for one National Team. This team can be assisted throughout the two- year period by one or more projects.
A two-stage application procedure should be respected for this programme:
Stage 1: General: At the beginning of the two-year period, the National Federation should present to the WBSC and its Continental Confederation a plan that lists the competitions in which the chosen team intends to participate. The two- year plan should include a description of the preparation projects for each competition, detailing the activities that will be organised and the percentage of the total grant that the National Federation wishes to allocate to each.
Stage 2: Specific: Subsequently, and following the approval of the two-year plan, the National Federation should submit to the WBSC and its Continental Confederation a detailed programme in relation to each preparation project previously announced. All applications should be submitted at least two months prior to the beginning of the activities scheduled and should include a description of the activity, a forecasted budget and a nominative list of athletes in the team. The projects proposed should follow the two-year plan approved by the WBSC.

Analysis and Approval
The analysis and approval of the National Federation proposals will occur in two stages:
General: The WBSC with the support of the Continental Confederation will analyse each two-year plan presented. The WBSC will also con rm which speci c preparation projects can be included and the maximum (provisional) grant available for the two-year period.
Specific: The proposals for the preparation projects will be analysed and approved by the WBSC with the support of the Continental Confederation according to the following criteria:

  • The correspondence with the purpose and guidelines of the programme;
  • The profile and level of the team presented;
  • The budget coherence;
  • The feasibility of the preparation projects; and
  • The guarantee of the participation of the team in the respective competition.

Financial Conditions
Following the analysis and approval of the two-year plan, the WBSC will inform each National Federation of the maximum grant available for the team during the two-year period.
The National Federation will only receive the entire grant if all preparation projects are carried out and the administrative requirements are fulfilled. The grant will depend on the scope of the proposal and the availability of funds.

Application Procedure for Continental Confederations
Each Continental Confederation can forward to the WBSC a proposal for grants related to a maximum of three Teams. These teams can be assisted throughout the two-years by one or more projects.
A two-stage application procedure should be respected for this programme:
Stage 1: General: At the beginning of the two-year period, the Continental Confederation should present to the WBSC a plan that lists the competitions in which the chosen teams intend to participate. The two-year plan should include a description of the preparation projects for each competition, detailing the activities that will be organised and the percentage of the total grant that the Continental Confederation wishes to allocate to each.
Stage 2: Specific: Subsequently, and following the approval of the two-year plan, the Continental Confederation should submit to the WBSC a detailed programme in relation to each preparation project previously announced. All applications should be submitted at least two months prior to the beginning of the activities scheduled and should include a description of the activity, a forecasted budget and a nominative list of athletes in the team. The projects proposed should follow the two-year plan approved by the WBSC.

Analysis and Approval
The analysis and approval of the Continental Confederation proposals will occur in two stages:
General: The WBSC will analyse each two-year plan. The WBSC will also con rm which specific preparation projects can be included and the maximum (provisional) grant available for the biannual.
Specific: The proposals for the preparation projects will be analysed and approved by the WBSC according to the following criteria:

  • The correspondence with the purpose and guide lines of the programme;
  • The profile and level of the team presented;
  • The budget coherence;
  • The feasibility of the preparation projects; and
  • The guarantee of the participation of the team in the respective competition or specific activity.

Financial Conditions
Following the analysis and approval of the biannual plan, the WBSC will inform each Continental Confederation of the maximum grant available for the teams during the two-year period.
The Continental Confederation will only receive the entire grant if all preparation projects are carried out and the administrative requirements are fulfilled. The grant will depend on the scope of the proposal and the availability.

Follow-Up and Control
The Continental Confederation with the assistance of the WBSC must maintain contact with the National Federation and the different entities engaged in the process.
General: The approved biennial plans will serve as a reference for the follow-up and control of each programme. The preparation projects will be monitored according to the announced two-year plan.
Specific: Following the approval of a preparation project, the teams must complete the activities approved, participate in the competitions announced and submit a technical and financial report justifying all expenses relating to the project. The follow-up, control and payment process will be as follows:

  • Advance payment (60% of budget) made with the approval letter of the preparation project; and
  • Balance payment (40% of budget) made upon receipt and acceptation of the final reports detailing the activities carried out, confirming the team’s participation in the competition and justifying the totality of the budget allocated within the context of this preparation project.

Each preparation project must be finished (reports approved) before any further proposal for a subsequent project are made. Each project will follow the same reporting procedure and the budget will be defined in consideration of the percentage of the grant approved for that project within the two-year plan.